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The DOT Doctor:
Quarterly IFTA Filing

The DOT Doctor can calculate and file your IFTA fuel taxes. IFTA filing service is available in several options.

IFTA Filing Plans

Jr. Plan

Basic Filing Service

Deluxe Plan

Presidential Plan

Enter state miles from template on IFTA form Total state miles and enter on IFTA form from worksheet Calculate, total and enter state miles on IFTA form from worksheet Calculate, total and enter state miles on IFTA form from trip envelope
Enter fuel gallons purchased by state from template on IFTA form Total fuel gallons purchased by state on IFTA form from worksheet Calculate, total and enter fuel gallons purchased by state on IFTA form from worksheet Calculate, total and enter fuel gallons purchased by state on IFTA form from trip envelope
Calculate tax or refund due Calculate tax or refund due Calculate tax or refund due Calculate tax or refund due
Return for filing Choice of: File IFTA return or Return for filing efile, where available or mail File IFTA Return or return for filing efile, where available or mail File IFTA Return or return for filing
Fuel recommendation report on quarterly basis Fuel monitoring report on monthly basis with state recommendations
Log auditing w/ safety review letter(s) and services outlined under Log Auditing Presidential Plan

$10 / truck / month

$20 / truck / month

$30 / truck / month

$45 / truck / month

Subscribe enters you into equal monthly payments for Service level selected.  For discount, annual amount must be paid in one payment.  Default is 13 month payment plan which can be cancelled at anytime after the 3 month initial commitment is fulfilled.

* all plans available on an annual plan with 2 months free

** OOIDA members receive Minimum 5% discount

*** additional services available at discount rate with subscription packages

**** 3 month minimum service agreement

***** discount available on Deluxe and Presidential Plans for fleets >50 trucks with same DOT number

 

Need more services?  Check out our New Business Set up Program complete with DOT Number Registration.

For annual subscriptions (discounted rate) or multiple purchases

Services Desired
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International Fuel Tax Agreement
When do I need an International Fuel Tax license and decal (IFTA)?
You are required to have an IFTA license if you operate in two or more jurisdictions and the power unit:
  • Has two axles and a gross vehicle weight or registered gross vehicle weight of 26,001 lbs. or higher;
  • Has three or more axles regardless of weight; or
  • Is used in combination and the said combination is 26,001 lbs. or higher.
 
How long is an IFTA license and decals good for?
IFTA license and decals are valid for a calendar year from January 1 through December 31.
 
How often do I file my fuel tax returns?
Carriers licensed under IFTA are required to file quarterly ( four times per year) fuel tax returns, with their base jurisdiction, showing all miles traveled, all fuel consumed, and gallons of fuel purchased tax paid in each IFTA jurisdiction operated during the quarter.
 
How and when do I receive my quarterly fuel tax returns?
You will receive a quarterly tax return, by U.S. Postal Service, during the last week of the current quarter. You will be required to complete and mail the return by the reporting quarter due date in order to avoid a penalty of $50.00 or 10% of the net tax liability, whichever is greater.
 
Do I file a quarterly fuel tax return if I didn’t run during the quarter?
Yes, you must submit a zero return even if “no” taxable fuel was used.
 
What are the reporting quarters and due dates?
Reporting Period
Due Date
January - March
April 30
April - June
July 31
July - September
October 31
October - December
January 31
 
What is a tax paid purchase?
Any gallon of fuel purchased that tax was paid on at the time of purchase.
 
What miles are non-taxable miles?
Fuel trip permit miles are not taxable miles in any jurisdiction. Toll miles and off-highway miles are not taxable miles in some jurisdictions. Contact each jurisdiction for information on these exceptions.
 
How long do I need to retain my IFTA records?
Every licensee must maintain records to support information reported on the quarterly tax return for a period of four years (recommend 8 years due to IRS laws) from the due date of the return or the date filed, whichever is later.
Refunds
The licensee shall receive, on request, a cash refund of any accumulated credits. Refunds to a licensee will be made only when all tax liabilities, including audit assessments, have been satisfied to all member jurisdictions. Refunds determined to be properly due shall be paid within ninety days (90) after receipt of a request for payment from a licensee.
How and when do I renew my IFTA license and decals?
In late August of each year, you will receive a notice to renew your license and order necessary decals for the coming year.
IFTA taxes can be confusing. 
There are many variables:
·         States traveled
·         MPG calculation
·         Toll roads used
·         Non-taxable miles
·         Mileage calculation for your fleet
·         Diesel fuel gallons purchased for the fleet by state
·         Other factors
IFTA Reporting Periods
Reporting Period
Due Date
January - March
April 30
April - June
July 31
July - September
October 31
October - December
January 31

The DOT Doctor can save you money. We can design a FUEL COST SAVINGS program that will help you save $$$$ on your fuel purchases as well as your IFTA taxes.
Rates starting as low as $10* / truck.  Two months free on annual plan.


*Per month when contract for service is signed during the promotion period or on a fleet of over 100 units. Must qualify for Jr. plan.

This service available as part of a package, subscription service or ala carte with 3 month minimium.

800# is no longer in operations.

Please dial direct at:       903-910-9075

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The DOT Doctor
USA, Mexico and Canada

phone 1- 903-910-9009 US Services

                                                    1-903-910-9075 Mexico/Canada Services

info@thedotdoctor.com

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